If you already have a fuel tank and pump why not upgrade to incorporate Fleet Management.

  • Save time and money in admin by doing away with records in log books and little slips of paper
  • Keep track of what vehicle have fuelled up
  • Keep track of exactly when (date & time) and how much fuel was taken
  • Keep track of which people are doing the filling up
  • Keep track of different vehicle divisions/categories
  • Keep track of vehicle odometer readings
  • Keep track of calculated bulk fuel tank level (based on full level minus usage)

If you have a pump, bowser or dispenser in current use, you will need the following add-ons to make a Fleet Management System functional:

1. Pulse Meter A pulse meter is to be fitted to the discharge of the pump, preferably after a filter, but before the fuel enters the actual delivery hose. Options depending on flow rate: i) EQ25P-P – 1” Pulse Flow Meter 10 - 150LPM ii) EQ40P-P - 1½” Pulse Flow Meter 15 – 250LPM iii) EQ50P-P – 2” Pulse Flow Meter 30 – 450LPM

2. Nozzle Holster Switch A nozzle holster switch is what communicates to the beginning and conclusion of a transaction (fuel fill up). The Fleet Management System uses this signal to terminate power to the pump and reset the system ready for the next transaction. If you bowser or dispenser already has a nozzle holster with reed switch, these wires or terminals can be piggy backed and used in your new Fleet Management Unit. If you do not have a current nozzle holster with reed switch, you will require: i) ANH-S – Aluminium Nozzle Holster This come as a flush mount nozzle holster and you will need to build it into some sort of enclosure or side of an electrical box perhaps. Equipco offer the service of building and supplying this nozzle holster all fitted up in a small enclosure, but this is at additional charge.

Now for the actual Fleet Management Systems. Determining your best option is often based on price, method of transferring data, ease of reporting your desired outcomes and ease of accessing data. The best systems are unfortunately generally systems that require an annual licence fee. Systems that do not require an annual licence fee are cheaper and often come with their software headaches.

As professionals in the Fleet Management field, Equipco can offer a few options. I'm not going to tell you them all now, but to keep it short, here's Sapphire Lite, a system I would use myself if I had the choice. It’s the best I’ve seen in terms of simplicity of use, reporting and value for money!

Sapphire Lite

  • Secure contactless technology to track every litre
  • Standard and backup memory with capacity for 4000+ transactions.
  • Up to 250 users with contactless vehicle or driver tags
  • Overide switch available for manual fuelling
  • Centralised reporting
  • Cost effective solution for small, medium or large fleets
  • Track fuel by vehicle or driver
  • 2 Pump option available (Addition Fee)
  • Fuel stock reconciliation in Bulk Tank
  • Integration with various level gauge brands
  • Available in 240 Volt or 12 Volt DC

Features & Benefits:

Track every litre of fuel or fluid dispensed with the Sapphire Lite terminal, the next generation of entry level Fuel Management terminals, utilising Contactless technology for secure and controlled fuelling.

The Lite solution provides cost effective Fuel Management with vehicle/driver and stock reporting via the secure MCS Connect website.

Our MCS Connect website is a money saving business tool providing user friendly reporting and reconciliation.

Access MCS Connect from any web enabled PC, tablet or smartphone eliminating the requirement for software installed on only one PC. Unlimited users have access to the MCS Connect website and complete control of who can access and modify transaction and stock data.

Sapphire Lite Reporting, Tags and Dash

Transferring data with USB:

The MCS USB stick is used to transfer data between the Sapphire Lite terminal, and an internet connected PC. Please note that only a USB stick supplied from MCS will work. The data transferred are typically transactions, receipts, tag information and terminal setup:

Placing USB stick on PC:

Insert the USB stick into your internet connected Windows computer. Then start the synchronization program placed on the USB stick. Click the “Synchronize data” button to start synchronizing. Transactions from the USB stick are now transferred to Connect and a receipt for successful upload is written back to the USB stick, along with tag information and any changes in setup of terminal.

Placing USB stick on Sapphire Lite Terminal:

Insert the USB stick into the Sapphire Lite terminal and the synchronization will happen automatically. When the USB stick is placed on the terminal, it checks if there is a successful transfer receipt on the USB stick that corresponds to the closed batch on the terminal. If that is the case, this will be deleted as this means the data is now ok on the website. In other words, transactions will be stored on the terminal until it gets a message from the USB stick that the transactions have been successfully synchronized to Connect. This ensures that no data get lost, in case the USB stick is damaged after the transactions are transferred to it. If possible, the open batch is closed and transferred to the USB stick, unless it is already on the USB stick. In case a newer version of the software is available, the terminal will ask if it is ok to upgrade this.

Watch the YouTube video

Equipco Website See page 8 & 9 of the flyer here


As an estimate if you currently had a tank in your yard and a pump that pumps under 150LPM you'd be looking at something along these lines.

Related Products